This privacy policy explains how Oxford Science Enterprises plc (“Oxford Science Enterprises”, “us” or “we”) collects and uses personal data obtained from users of its website.
Oxford Science Enterprises is the data controller in respect of the personal data we collect, and we are committed to protecting and respecting your privacy. “Personal data” is information which relates to an identified or identifiable living individual.
What personal data we collect and how we use it
Under data protection laws, we are required to explain what information we collect from you and how and why we use that information when you visit the Oxford Science Enterprises website. We are also required to have a “lawful basis” on which to process your personal information. This is summarised in the table below.
We will store the personal information we collect for no longer than is necessary for the purposes set out in this row and in accordance with our legal obligations.
Processing activity: why do we use your information? | What information is collected? | Lawful basis of processing? | Where is the information collected from? |
Where you have completed the contact form on the contact page of our website |
| It is necessary for our legitimate interest to enable us to process enquiries received directly from the website | From you |
Where you have been invited to sign up to the Investor Portal, to enable you to sign up, or log in, to the Investor Portal on our website |
| It is necessary for our legitimate interest to enable shareholders to make use of the Investor Portal | From you |
To send you marketing where you have subscribed to a newsletter or other form of marketing communication and to send you Investor Portal notifications where you have requested to receive such notifications |
| Your consent. You have the right to withdraw your consent at any time. You can withdraw your consent by selecting the “unsubscribe” button at the bottom of our emails. If you unsubscribe from email communications, we may still need to retain your email address so as not to contact you | From you |
To monitor your use of the websites and to provide you with a smooth and efficient and user experience | Information about how you access and use the website. This could include information about how frequently you access the website and actions you take on the website (“Usage Information”). Information about your device. This may include unique device identifying numbers (“Device Information”). | We process this information on the basis of our legitimate interests (specifically, to enable the functionality of the website and to provide you with a smooth and efficient and user experience) or on the basis of your consent | Automatically as a result of our use of cookies on our website (for more information, please refer to the “Cookies” section of this Privacy Policy) |
We have determined, acting reasonably, and considering the circumstances, that we are able to rely on legitimate interests as the lawful basis on which to process your personal information in certain circumstances (we have stated this above and set out our legitimate interests). We have reached this decision by carrying out a balancing exercise to make sure our legitimate interest does not override your privacy rights as an individual.
We consider that it is reasonable for us to process your information for the purposes of our legitimate interests where we have outlined above as: (i) we process your information only so far as is necessary for such purpose; and (ii) it can be reasonably expected for us to process your information in this way.
Sharing your data
We may share your personal data with third party service providers that perform services for us on our behalf including:
- suppliers of IT services (such as cloud service providers and our website provider);
- our marketing and communications service providers;
- our analytics providers; and
- suppliers of Oxford Science Enterprises’s CRM systems.
We may also share your personal data with government or regulatory authorities, if we have to respond to a legal request; or in the event that we sell, buy or merge any business or assets, including to the prospective seller or buyer of such business or assets and their respective professional advisers.
Storage and transfer
Security
We implement appropriate technical and organisational measures to protect your personal information against accidental or unlawful destruction, loss, access, disclosure, change or damage. All personal information we collect will be stored on our secure servers.
While we will use all reasonable efforts to safeguard your personal information, you acknowledge that the use of the internet is not completely secure and for this reason we cannot guarantee the security or integrity of any personal information that is transferred from or to you via the internet; any transmission is at your own risk.
International transfers of your personal information
The personal information we collect may be transferred to, or otherwise processed in, countries outside of the jurisdiction you are in where we and our third-party service providers have operations. If you are located in the United Kingdom (“UK”) or the European Union (“EU”), your personal information may be processed outside of the UK or the EU, including in the United States. These international transfers of your personal information will be made pursuant to appropriate safeguards, such as standard data protection clauses adopted by the European Commission and those safeguards approved by the Information Commissioner’s Office, as applicable, to ensure the continued protection of your personal data. If you wish to enquire further about the safeguards used, please contact us using the details set out at the end of this privacy policy.
Your rights
Depending on the data protection laws applicable to your personal information, you may have certain rights in respect of the personal data that Oxford Science Enterprises holds about you.
Right | Description |
To access | You have the right to request confirmation that your personal data is being processed, access to your personal data (through us providing a copy) and other information about how we process your personal data |
To rectification | You have a right to require us to rectify any inaccurate personal information we hold about you |
To erasure | In certain circumstances, you have a right to ask us to delete the personal information we hold about you; for example, where we no longer need to use the personal information to achieve the purpose, we collected it for |
To restrict processing | In certain circumstances, you have a right to restrict the information we hold about you, for example, where you dispute the accuracy of the personal information held by us |
To data portability | In certain circumstances, you have a right to receive the information you have given to us, in a structured, commonly used and machine-readable format. You also may have the right to require us to transfer your personal information to another organisation |
To object | You have a right to object to our processing of your personal information where our lawful basis for such processing is for the purpose of our legitimate interests, unless we are able to demonstrate, on balance, legitimate grounds for continuing to process your personal information which override your rights, or which are for the establishment, exercise or defence of legal claims |
In relation to automated decision making and profiling | You have the right not to be subject to a decision based solely on an automated process, including profiling, where the decision has a legal or significant impact on you. We do not carry out automated decision-making or profiling in relation to your personal information |
To withdraw your consent | You have the right to withdraw your consent where we are relying on it to process your personal data |
If you wish to exercise any of these rights, please contact us using the contact details at the end of this privacy policy. In some instances, we may be unable to carry out your request, in which case we will write to you to explain why.
You also have the right to lodge a complaint to your national data protection authority.
If you are a EU data subject, further information about how to contact your local data protection authority is available at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
If you are a UK data subject, further information about how to contact the Information Commissioner’s Office is available here.
Cookies
What are cookies?
Our website uses cookies to distinguish you from other users of the website. Cookies are small pieces of information that download to your device when you visit a website. This website may use cookies for the purposes set out below.
You can give consent to cookies, or withdraw any consent you have previously given, through our cookies tool or your browser settings (for more detail, please see the “Refusing or restricting cookies” section below).
What cookies do we use?
Strictly necessary cookies – enable core functionality. You can disable these by changing your browser settings, but this may affect how the website functions. You cannot disable these using our cookies tool.
We use the following strictly necessary cookies:
Name | Source | Purpose | Expiry |
ose-auth | Oxford Science Enterprises | To keep a user logged in | Expires at the end of your session |
ose_accept_cookies | Oxford Science Enterprises | To remember a user’s consent preferences | Expires at the end of your session |
Performance cookies – these cookies are set to understand how users interact with the website.
We use the following performance cookies:
Name | Source | Purpose | Expiry |
_ga_<container-id> | Google Analytics | Used to persist session state. | 2 years |
_ga | Google Analytics | Used to distinguish users. | 2 years |
Cookies can also be categorised in accordance with how long they are saved on your device: "session cookies" are short-term cookies that are only saved on the device's memory for the duration of a user's visit to the website, whereas "persistent cookies" remain saved in the device's memory for a set period of time, even after the browser session has ended. The expiry period for each cookie is set out above.
Refusing or restricting cookies
You may refuse to accept, or withdraw your previous consent to, cookies in two ways:
Links to third party sites
Our website contains links to third party sites, such as to companies within our portfolio. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for their policies. Please check the individual policies before you submit any information to those websites.
Approach to children
Our website is not directed at persons under 18 and we do not knowingly collect personal information from individuals under 18. If you become aware that your child has provided us with personal information, without your consent, then please contact us using the details below so that we can take steps to remove such information and terminate any account/email alert your child has created with us.
Contact us
If you have any questions or concerns about how Oxford Science Enterprises has used your personal data, as a first step you should contact Oxford Science Enterprises via the email address legal@oxfordsciences.com, by telephone at +44 1865 950 000 or by writing to us at:
FAO: Athene Blakeman
Oxford Science Enterprises PLC
46 Woodstock Road
Oxford
OX2 6HT
United Kingdom
Changes to this privacy policy
We reserve the right to modify or amend this privacy policy at any time and will always post the revised privacy policy on our website.